Travel Manager

Key Responsibilities

• Supervise and ordinate all aspects of travel arrangements for Amentum program employees including flights, accommodations, visa, car rentals via designated travel agency (DTA)
• Guide a team of dedicated travel associates/coordinators to exceed program expectations through meticulous planning and exceptional service.
• Ensure all travel arrangements follow Federal Travel Regulations and in accordance with company policies and procedures.
• Arrange approved travel for VIP guests as and when requested.
• Lead on outcomes of all internal/ external audits and ensure all recommendations, where feasible, are implemented.
• Arrange approved requests for employee tickets, hotel and transfers.
• Prepare monthly travel reports for hotels and airline tickets and other travel related services booked via DTA.
• Maintain and update data on SharePoint related to contracts, invoice summaries and hotel payments and send report to programs as and when requested.
• Negotiate group rates for conferences and meetings held in Dubai, as well as for hotel accommodation through Dubai and within the region.
• Meet and negotiate with airlines/hoteliers for preferred rates/fares to be used by Amentum Employees.
• Arrange quarterly meetings with DTA to discuss performance and negotiate to bring down prices resulting in cost benefits.
• Ensure regular contact with DTA to maintain regular service levels /standard for Amentum employees.
• Work towards automation and suggesting ways and means of improving automation, overseeing that the in- house travel tracking system is being updated on daily basis.
• Signing up with Airlines for Corporate deals that eventually lead to rebates, business rewards and cost savings for the company.
• Review and authorize purchase orders and Blanket Purchase Agreements.
• Review, and authorize payment sheet to vendors, before submitting to the finance department.
• Ensure that complaints/issues from personnel are dealt with on priority and pursued internally till credibly responded.
• Advocate adherence to Company laid guidelines for transacting business without making exceptions, unless explicitly authorized by Management.
• Plan timely broadcast of changes in airport procedures, visa policies, airline procedures and ensure all programs and offices have updated information.
• Meet with key personnel of the various programs when they are in the region to gain a better understanding of their requirements and get a better insight into their needs.
• Perform any other relevant duties as assigned to the position by senior management.

Qualification & Requirements

Knowledge & Skills

• Strong knowledge of travel business practices, procedures and facility planning/management within the UAE.
• Ability to work with numbers and complete assignments with attention to detail and a high degree of accuracy.
• Experience in managing relationships with travel agencies, airlines, hotels, and other service providers.
• Knowledge of travel-related regulations and compliance standards for Business.
• Strong Leadership skills and team management experience.
• Ability to organize and prioritize multiple work assignments, work with little supervision, and work well under pressure.
• Good interpersonal and communication skills with the ability to communicate effectively with all levels throughout the organization.

Experience & Education

• Six (6) to eight (8) years’ experience in a travel managerial/ supervisory role, preferably at least three (3) years’ experience in a supervisory role.
• Two (2) years in related field can be substituted for each year of the four (4) years of college.
• Bachelor’s degree in business or the equivalent combination of education, professional training, or work experience.

Physical Requirements/Working Environment

• Typically requires regular office hours but will occasionally require attending calls with global counterparts outside of regular office hours.

Travel

• No travel required (Unless the job/situation demands it).

Benefits

No information available.