Senior Manager, Accounts Payable

Key Responsibilities

• Manage the end-to-end accounts payable process, including invoice receipt, coding, vendor and subcontractor invoice processing, approvals, and timely payments. Ensure accuracy in coding of invoices to proper job, branch, departments, and GL accounts.
• Oversee vendor management to include set-up of new vendors, updating of general vendor information and banking details to existing vendors in accordance with Standard Operating Procedures.
• Maintain strong vendor and internal relationships, including large manufacturers, contractors, Renuity operations and accounting team members and quickly resolve issues and ensure timely payments.
• Manage top spend category and highly visible marketing invoice process. Propose and support improvement to the invoice and approval process as well as the accrual process.
• Manage and support staff in a high-volume employee reimbursements environment. Propose and support improvement to the process, e.g. software or improved workflow, and develop Standard Operating Procedures to create cohesion in a process that is highly desegregated across the divisions.
• Monitor and reconcile vendor statements and aging reports, to support the divisional and corporate accounting teams to ensure proper accruals and timely payments to vendors.
• Monitor aging reports and manage payment schedules to optimize cash flow while maintaining good vendor relationships.
• Manage the AP payments team to ensure the business is adhering to established Standard Operating Procedures. Propose and support improvements to the payment process and transparency through reporting.
• Implement and maintain internal controls related to AP functions. Ensure compliance with company policies and external regulations, including 1099 and sales/use tax requirements
• Collaborate closely with Procurement, Inventory Management and Project Managers and divisional accounting teams to match purchase orders and receipts to invoices.
• Lead monthly AP closing process and complete balance sheet reconciliations in accordance with the monthly closing calendar. Maintain the integrity of the AP subledger and clearing accounts. Establish a monthly reporting and/or communication platform with stakeholders.
• Lead and mentor AP team members, ensuring strong performance, accountability, and development.
• Partner on technology innovation investment such a new enterprise spend management platform to modernize the A/P processes, improve governance and drive working capital results.

Qualification & Requirements

• Bachelor’s degree in Accounting, Finance, or a related field (CPA or AP certifications a plus).
• 7+ years of progressive AP experience, with at least 2 years in a managerial role.
• Strong knowledge of 3-way matching (PO, receipt, invoice) and experience handling inventory-related AP transactions.
• Proficient in Excel, ERP systems and AP software (Expense reimbursement, invoice workflows).
• Experience with invoice automation tools or AP workflow systems is a plus.
• Familiarity with EFT, ACH, credit card reconciliation, and other payment methods.
• Excellent organizational and time management skills with the ability to prioritize and meet deadlines.
• Strong communication and interpersonal skills for vendor and cross-functional collaboration.
• High attention to detail, problem-solving skills, and a process improvement mindset.

Benefits

No information available.