Manager of Business Administration and Operations

Key Responsibilities

The Manager of Business Administration and Operations is a key leadership role within OIPA, responsible for driving the agency’s core administrative, operational, and communications functions. Reporting directly to the Independent Performance Auditor (IPA), this position ensures the smooth and strategic execution of OIPA’s internal systems and external messaging. With oversight of everything from budgeting and contracts to human resources, office management, and media relations, the Manager will play a critical role in aligning day-to-day operations with long-term goals. This role also serves as a strategic advisor and trusted liaison to executive leadership, the Audit Committee, the Board of Directors, and other key stakeholders, helping to shape the future of a growing, high-impact oversight agency.

Qualification & Requirements

• Bachelor’s degree from an accredited college or university with major course work in public or business administration, or a related field. A master’s degree is highly desirable.
• Seven years of increasingly responsible professional experience in the areas of administration, business operations and strategic communications. At least two of these years must have been at the supervisory level.
• Executive office management experience is desirable, including direct experience supporting an executive in a fast-paced, professional office environment and balancing multiple projects and deadlines.
• Experience developing, delivering and leading comprehensive administrative and business services programs in areas such as budget management, contracts management, office management, records management, financial management and human resources management, preferably for a public agency.
• Outstanding written and oral presentation skills and the ability to effectively communicate to a variety of audiences; excellent report writing skills including the ability to prepare clear and concise content and impactful report presentations using charts and graphics.
• Demonstrated ability to analyze complex problems, identify alternative solutions, project consequences of proposed actions, and clearly present various options and outcomes.
• The final candidate selected for this position must successfully pass a pre-employment criminal background check and credit check. Periodic re-checking of criminal background history will be a condition of employment.

Benefits

• Hybrid work options
• 9/80 flexible work schedule
• Pay-for-performance merit increases
• Retirement – Defined Benefit Plan with the California Public Employees’ Retirement System (CalPERS)
• Retirement – 457 Defined Contribution Plan with Voya
• Excellent health insurance options for employees and their eligible dependents
• Free dental and vision insurance for employees and their eligible dependents
• Education Assistance of up to $5,250 a year for regular employees
• Free transit pass for use throughout the San Diego region, bus, Rapid Express, Trolley, and COASTER
• Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year, depending on length of service
• Manager and Principal level positions are offered a three-year At-Will employment contract, which provides an annual $5,000 contribution to their defined contribution plan.