Head of PMO

Key Responsibilities

• Management: Manages daily operations of the PMO, ensuring programme aligns with organisational goals, identifying and managing issues and providing solutions and direction to the PMO team.
• PMO processes: Develops, implements and maintains PMO processes, tools, and templates to support programme management activities.
• Planning: Work closely with MyCO workstreams in the development & control of the Programmes workstream plans, working with project leads to ensure priority objectives are clear and key milestones are being delivered to plan.
• Governance: Lead on the management and delivery of the MyCO Programme Board and other governance meetings.
• Reporting: Provides regular reports on project status, resources, and budget to the Programme Manager and key stakeholders.
• Coordination: Coordinates with workstreams & other other relevant areas to ensure smooth project execution.
• PMO artefacts and knowledge: Oversees the management of programme documentation and PMO knowledge base.
• Risk management: Supports workstreams in risk management and problem-solving activities.
• Continuous improvement: Contributes to the continuous improvement of the PMO through feedback and process optimisation.
• Programme RAID and reporting: Oversight of Programme RAIDs, Plan, Reporting and other key PMO artefacts to assure smooth running of the programme.
• Delivery: Has an understanding of project/programme execution and ability to assess/view problems from a project manager perspective.
• Approvals: Lead on large scale governance and approvals (inc SME/ keyholder reviews and co-ordination of joint investment committees).
• Business case: Support business case development of benefits– identification, metrics, governance and sign off by business areas, log, tracking and realising those benefits.
• MyCO Data lead: Ensure information assets (data sets) are handled and managed correctly in accordance with all the departments data handling policies.
• Programme meetings: Represent the MyCO team at Matrix PMO and RAID meetings.
• Representation: Deputise for the programme manager where required, ensure Cabinet Office views on shared services are accurately represented.
• Line Management: Provide appropriate direction, support and guidance for the MyCO project support. Compliance with Cabinet Office HR policies and processes for line managers.

Qualification & Requirements

The successful candidate will have:

• The ability to design frameworks within which projects are created, managed and completed, including methodologies, standards and dependencies.
• The ability to develop and maintain complex programme artefacts such as RAID logs and project plans to a high standard, through engagement with colleagues working on a broad range of complex and technical projects.
• The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project.
• The ability to develop and lead on processes to deliver programme governance including Delivery Boards, monitoring and reporting.
• Experience of managing a small PMO supporting complex and dynamic public sector projects and programmes with a strong grounding in project management.
• Experience of development and implementation of PMO processes, tools and templates.
• Experience of stakeholder engagement within a complex delivery environment.
• Excellent leadership skills in a PMO environment.
• Complex problem-solving skills including ability to think logically and clearly, and take rational and decisive action under pressure.
• Flexibility and personal resilience to work at pace without losing attention to detail, balancing changing and competing priorities effectively under pressure.
• Experience of line management.
• High level of IT literacy, including Word, Excel and PowerPoint.
• It is Essential to hold at least one of the following qualifications:
  • Managing Successful Programmes Foundation or Practitioner
  • PRINCE 2 Foundation or Practitioner
  • APM PMQ or PPQ
  • Project Leadership Programme

Desirable

• Experience of working in a Shared Service environment or on digital transformation programmes.

Benefits

Alongside your salary of £55,403, Cabinet Office contributes £16,050 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
• A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.