Director/VP Administrator – Finance and Business Services

Key Responsibilities

• Calendar management: coordinate and manage schedule, prioritizing meetings, ensuring conflicts are avoided and work with other admins to coordinate and schedule meetings.
• Email management: monitor and help manage inbox, respond to routine emails, flag important emails for follow up, manage distribution lists, and cascade broad communications to the team(s).
• Meeting scheduling: Arrange internal meetings, ensure appropriate attendees, locations, agendas, rooms are reserved without conflict, prepare the bi-weekly team meeting agenda, ensure zoom and other IT enabled support is functioning, and follow up on actions, etc.
• Travel and Expense reporting: support travel arrangements and visa applications, submit expense reports.
• Event planning: Assist in organizing quarterly larger team meetings, events, including logistics, agendas and follow up, order food, reserve outside venues, coordinate across functions, internally and externally, etc.
• Document preparation: Update/Prepare Delegation of Authority forms, print and prepare materials for meetings.
• SharePoint and DOA Management: Maintain and update the teams SharePoint site and manage Delegation of Authority (DOA) documents.
• Support system access requests, and basic support for new hires and on-boarding.

Qualification & Requirements

Principle Accountabilities

• Ability to manage an executive calendar and prioritize activities, ideally with prior experience in communicating with other executives and their support staff.
• Intuitive and resourceful, anticipate needs and develop solutions.
• Strong communication skills to act as an ambassador on behalf of the executives and the organization.
• Proficiency in Microsoft tools (Outlook, Word, Excel, PowerPoint, Teams) to create correspondences, presentations, agendas, reports, and update SharePoint sites. SAP and Workday experience would be beneficial.
• A strong focus on safety and dedication to the principles of Air Products’ Basic Safety Program

Requirements / Qualifications

• High school diploma or equivalent required
• 5-7 years of experience in supporting senior level roles in a global organization.
• Proactive, flexible with unexpected and sometimes complicated changes.
• Ability to balance priorities and work independently to meet deadlines.
• Experience working with confidential and sensitive material with integrity and highest ethical standards.

Benefits

• At Air Products we foster a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and great benefits for our employees. Check out some of our benefits below!
• Affordable Medical, Dental and Vision Insurance (day 1 of employment)
• 401k with 100% vested company core AND company match (8%)
• Paid Vacation, holidays, flexible holiday + sick time
• Paid Parental leave (Up to 8 weeks for both parents)
• Backup Child and Adult Care benefit
• Adoption assistance
• Flexible spending accounts (medical, dependent daycare)
• Life Insurance (AD&D- Paid for by Air Products), Supplemental AD&D
• Legal Plan & Identity theft coverage
• EAP (Employee Assistance Program)
• Many more supplemental benefits available…