Head of Financial Shared Services

Key Responsibilities

Strategic and Technical Contribution

• Participate in the formulation and implementation of the Finance strategy, based on a 2 to 5-year view of requirements.
• Provide strategic input to business goals.
• Ensure that assigned and agreed strategic targets are operationalized and achieved.
• Define and agree Service Level Agreements (SLA’s) with all internal customers, including KPI’s and manage performance.
• Ensure that the shared service activities are performed in a robust financial control environment.
• Plan and develop best practices, systems, processes, and procedures to enable continued improvement that meets the needs in times of change.
• Participate in ERP steering committees to ensure alignment and practical achievement of project goals.
• Ensure adherence to Corporate Policy and Internal Control procedures for Accounts Payable, accounts receivables and Fixed Assets and GL.
• Develop and maintain key relationships with key customers – internal and external.
• Focus on customer service and satisfaction, including regularly publishing metrics such as quality, controls, performance improvement insights, and engage with stakeholders regularly.

Financial Accounting

• Oversee and manage IFRS compliance.
• Ensure that the Accounts Payable, accounts receivables and Fixed Assets, and GL. Functions are maintained according to policy and IFRS.
• Ensure that monthly general ledger reconciliations are completed and reconciling items resolved.
• Ensure that the monthly close-off of accounts fairly reflects the monthly results of the organization.
• Perform the functions associated with being a bank signatory.

Creditor Management

• Oversee the management of all creditors including stock and nonstock.
• Ensure all supplier accounts are reconciled and paid according to terms and agreed pricing conditions.
• Drive analytics to improve efficiency, insight, and performance.

Accounts Receivable

• Oversee the credit control process, including setting credit limits and payment terms and management of all claims.
• Conduct risk assessments and evaluate customer credit profiles.
• Manage collections and resolve payment issues efficiently.
• Develop and enforce credit policies and procedures.
• Collaborate with other functional areas / teams to support business objectives.
• Ensure compliance with relevant legislation and company policies.
• Prepare regular reports on credit performance and risk exposure.

Asset Management

• Oversee the management of the fixed assets across all sites.
• Ensure the assets are fairly reported in SAP through periodic asset verifications and compliance with IFRS principles.
• Ensure appropriate wear and tear and depreciation rates are applied consistently and in line with IFRS principals and current tax legislation.
• Ensure that Fixed asset movements are recorded accurately and in a timely manner.
• Ensure that the WIP accounts are reviewed and actioned on a monthly basis.
• Review fixed asset reconciliations.

Statutory Compliance

• Participate in the statutory financial close-off.
• Manage and oversee that the required interim and year-end reporting schedules are completed.
• Liaise with internal and external auditors.
• Provide input regarding compliance with company law in conjunction with the legal department thereby ensuring compliance with commercial law and legislation generally.

Internal Control

• Continuously identify and pursue opportunities to improve control procedures throughout the business.
• Follow up on audit queries and ensure that corrective action is taken by the responsible teams.
• Ensure compliance with approved procedures by means of control checks performed by the finance team.

Staff Management

• Manage all teams and collaborate effectively.
• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Manage staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff, where necessary, to achieve objectives.
• Manage staff leave and general time management issues in line with organizational deliverables and standards.
• Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
• Conduct regular performance appraisals with subordinates.
• Establish sound staff and labor organizing and communication structures and systems.
• Develop and manage high performance multidisciplinary teams in order to solve problems within the commercial arena.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.

Key Relationships

• Internal
  • Divisional Finance Executives.
  • Extended Management Teams.
  • Operations Managers and Financial Managers.
• External
  • Legal representatives.
  • Auditors.
  • Suppliers.

Qualifications And Experience

• Matric (Grade 12).
• Must be a registered CA(SA).
• 10 years’ experience, 5 of which a senior level, managing large teams.
• SAP experience would be advantageous.
• Experience in leading large teams and effectively collaborating.

Qualification & Requirements

Qualifications And Experience

• Matric (Grade 12).
• Must be a registered CA(SA).
• 10 years’ experience, 5 of which a senior level, managing large teams.
• SAP experience would be advantageous.
• Experience in leading large teams and effectively collaborating.

Competencies Strategic Vision and Leadership

• Develop and communicate a compelling vision, aligning teams and driving business goals.
• Proactively adapt strategies to evolving business needs and industry trends.

Financial Acumen

• Demonstrate deep expertise in financial management, including budgeting, forecasting, and IFRS compliance.
• Apply sound financial principles to drive profitability and ensure financial integrity.

Decision-Making and Problem-Solving

• Make strategic, data-driven decisions to achieve business objectives.
• Solve complex, multi-dimensional challenges with a focus on long-term impact.

Stakeholder Management and Influence

• Build and maintain strong relationships with internal and external stakeholders.
• Effectively influence across all levels to drive collaboration and alignment.

Operational Excellence and Continuous Improvement

• Lead initiatives to streamline processes and enhance service delivery.
• Promote a culture of continuous improvement, leveraging best practices.

People Leadership and Development

• Provide coaching and mentorship to build high-performance teams.
• Drive culture of accountability, performance, and talent development.

Skills

• Feasibility and appraisal methods.
• Verbal and written communication.
• Computer literacy (MS Office and especially proficiency in Excel).
• Report writing.
• Interpersonal relations.
• Negotiation.
• Logical thinking.
• Problem solving.
• Decision-making.
• Analytical thinking.
• Presentation.
• Numeracy.
• Strategic influencing.
• Lateral and innovative thinking.
• Organisational awareness.
• Ability to leverage technology.

Benefits

No information available.