Benefits & Wellness Manager – Puig Beauty & Fashion Shared Services USA

Key Responsibilities

Essential duties and responsibilities include the following. Other duties may be assigned by the Director as necessary.

• Manage and administer employee benefits programs such as medical, dental, vision plans, life insurance plans, retirement plans, leave programs and 401(k) distributions and rollovers.
• Maintain and administer the leave of absence process with third party FMLA/disability and workers compensation carriers and vendors
• Assist employees with benefit claim issues through communication with representatives at appropriate insurance providers
• Manage benefits broker and vendor relationship to ensure top-notch customer service is provided
  • Partner with benefits brokers and vendors to assess and review benefit programs to ensure compliance with regulations and that we offer a competitive package within the industry
  • Network with industry contacts, analyze external benchmarking, conduct market research and review latest services
  • Keep abreast of external environment for emerging trends, regulatory and compliance changes, and best practices
• Participate in annual benefits renewal process; review all data and options to negotiate best rates and secure optimal plan design
• Manage all aspects and roll-out of Annual Open Enrollment
• Develop benefit information, prepare benchmarking, and provide statistical and census data for internal reporting, actuaries, and insurance carriers.
• Review and reconcile monthly benefit vendor invoices, coding into SAP financial.
• Audit employee data management to ensure existing and new participants are properly set up within the system
• Oversee various audits including IRS, DOL, 401(k) plan, Workers Compensation, and any internal audit reviews
• Prepare all government filings such as Form 5500, Summary Annual Reports, and Non-Discrimination testing
• Assist Director with annual compensation and budgeting.
• Owns the US wellness initiatives.
  • Designs, coordinates, and implements monthly employee wellness initiatives, programs, seminars, and workshops
  • Event planning and logistics
  • Manages annual wellness budget
  • Hits employee engagement quotas and evaluates the success of programs and determine what improvements can be made

Qualification & Requirements

• Bachelor’s degree required
• 7+ years of relevant experience
• Expert skills/experience using ADP Workforce Now; SAP experience preferred.
• Strong organization and computer skills, including MS Office
• Self-starter with the ability to successfully work independently
• Ability to analyze, problem solve and clearly communicate to all levels of employees throughout the organization
• Ability to maintain close attention to detail in work performed and meet deadlines with high level of accuracy
• Knowledge of plan provisions and IRS and ERISA requirements
• Solid knowledge of New York and California Payroll/Benefits/Leave laws
• Excellent written and verbal communication skills

Benefits