PRE-AWARD SHARED SERVICES LEAD

Key Responsibilities

STRATEGIC LEADERSHIP IN SHARED SERVICE MODEL DEVELOPMENT (35%)

• Lead the strategic design, implementation, and continuous refinement of a scalable shared service model for pre-award activities across the Department of Medicine.
• Develop and institutionalize standardized processes, templates, and best practices that align with School of Medicine and University-wide research administration goals.
• Facilitate cross-divisional collaboration and consensus-building among faculty and administrators to ensure adoption and sustainability of the shared service model.
• Identify and implement innovative solutions to improve efficiency, compliance, and service quality in pre-award operations.
• Establish and monitor performance metrics and KPIs to evaluate service delivery and inform strategic planning.
• Design and deliver comprehensive training programs and onboarding resources for divisional staff and new hires.
• Represent the Department in institutional working groups and strategic planning committees related to research administration.

ADVANCED GRANT AND CONTRACT PROPOSAL MANAGEMENT (35%)

• Serve as the Department’s senior advisor and subject matter expert on complex research proposals, including large-scale, multi-institutional, and interdisciplinary initiatives.
• Lead the preparation and submission of high-profile proposals such as NIH program projects, cooperative agreements, and institutional training grants.
• Oversee the development of detailed budgets, justifications, and compliance documentation in collaboration with faculty and external partners.
• Ensure all submissions meet evolving federal, sponsor, and institutional requirements, and proactively address potential compliance risks.
• Act as the primary liaison for collaborative proposals involving external institutions, foundations, and government agencies.
• Cultivate and maintain relationships with funding agencies to stay informed of emerging opportunities and policy changes.

INSTITUTIONAL COMPLIANCE, REVIEW AUTHORITY, AND POLICY ENGAGEMENT (30%)

• Exercise delegated authority to review and approve high-risk, high-value proposals on behalf of the Department Chair.
• Serve as the Department’s lead representative in institutional policy discussions and compliance initiatives related to sponsored research.
• Provide expert guidance to faculty and staff on complex regulatory and policy issues, and lead the implementation of new compliance protocols.
• Collaborate with central offices (OSP, GCA, IRB, etc.) to resolve escalated issues and ensure alignment with institutional standards.
• Participate in national and regional research administration forums and share insights with internal stakeholders to inform best practices.
• Mentor junior staff and contribute to the professional development of the Department’s research administration community.Lead Responsibilities
• Serve as lead for the pre-award activities of the department. Likely to supervise in the near future.

Qualification & Requirements

MINIMUM REQUIREMENTS

• Bachelor’s degree in Business Administration or related field.
• A minimum of five (5) years progressively responsible experience with extramural proposal preparation and dealing with proposal parathion issues including, but not limited to, compliance and policy issues, foundation and federal policies and practices. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

• Demonstrated experience of successfully handing multiple projects with critical deadlines.
• Ability to work independently with a minimum level of supervision and high degree of reliability, accuracy and productivity.
• Work well under stress in a fast paced environment with competing priorities.
• Intermediate computer skills – computer proficiency with spreadsheets (excel), word processing and databases in Windows environment.
• Detail Oriented.
• Excellent communication skills – both written and verbal.
• Ability to work well in a team.
• Ability to handle confidential information responsibly.
• Excellent customer service skills as the Department provides service to multiple customers including 11 divisions, the Associate Chair of Research, and the Department Chair.
• Ability to creatively problem solve.
• Strong organizational ability.

DESIRED QUALIFICATIONS

• In depth knowledge of University financial system, policies, and procedures.
• Experience in preparation of program project proposals.
• Experience in a research or academic higher education health care organization with emphasis on successfully.

Benefits

As a University of Washington employee, you receive excellent benefits including a variety of health plan options, generous retirement plans, life insurance, and other perks and benefits…