Senior Payroll Manager (Hybrid)

Key Responsibilities

• Oversee timely and accurate processing of weekly, biweekly, and monthly multi-state payrolls for Tetra Tech subsidiaries, including both non-union and union payrolls.
• Supervise and mentor a team of 3-4 payroll administrators, providing coaching and support to cultivate their professional growth and fostering a culture of collaboration and high performance.
• Ensure adherence to payroll guidelines and procedures to maintain operational integrity.
• Address payroll-related inquiries and resolve issues promptly, escalating complex questions to the Payroll Director as necessary.
• Manage quarterly Workers Compensation and Multiple Work Site location reports, ensuring compliance and accuracy.
• Assist in resolving tax variances identified by the payroll tax administrator.
• Coordinate quarter-end and year-end payroll activities to ensure timely completion.
• Identify and champion automation opportunities and process enhancements to elevate payroll functions.
• Play a crucial role in payroll system conversions and acquisitions, ensuring seamless transitions and integrations.
• Collaborate effectively with auditors for SOX, internal, and external audits, ensuring transparency and accountability.
• Oversee the review and processing of manual checks and wire transfers, ensuring accuracy and compliance.
• Ensure compliance with all applicable federal, state, and local payroll laws and regulations, mitigating risk for the organization.
• Participate in vendor contracts, project pricings review and negotiations.
• Contribute to the payroll budget process for both the annual and midyear periods.
• Collaborate with IT to oversee the testing of new extensions, interfaces, system upgrades, and payroll-related international projects concerning all Oracle time and labor globally. Prepare Functional documents as needed.
• Work closely with Human Resources (HR) and Accounting teams to reconcile discrepancies and ensure payroll accuracy.
• Provide professional and timely customer service to internal and external stakeholders.

Qualification & Requirements

• Minimum of 8 years as a payroll manager, processing payroll for over 5,000 multistate employees.
• Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field.
• Certified Payroll Professional (CPP) designation is highly preferred.
• Proven leadership/mentorship abilities with a strong track record in team management and development.
• Comprehensive knowledge of payroll procedures and relevant laws, with a focus on compliance.
• Collaborate with development teams to design workflows that align with local regulatory requirements.
• Drive project execution for payroll enhancements and new implementations.
• Familiarity with payroll software (ADP Vantage, Workforce Now, Smart Compliance, and ADPR reporting).
• Experience managing compliance in a dynamic, global environment, with expertise in payroll regulations across the US and Canada. Provide expert guidance on compliance matters, including audits and regulatory inquiries.
• Ensure timely and accurate incorporation of legislative changes into payroll systems.
• Experience leading research to develop compliant payroll systems across the US and Canada.
• Comprehensive knowledge of payroll procedures and relevant laws, with a focus on compliance. Solid understanding of federal, state, and local payroll regulations and union contracts.
• Excellent organizational, collaborative, and communication skills (both written and verbal).
• Strong interpersonal skills and the ability to collaborate effectively across departments.
• Strong analytical skills and proficiency in Excel.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Experience managing compliance in a dynamic, global environment is preferred.
• Proven ability to translate regulatory requirements into effective workflows and scalable solutions.
• Experience with system implementations and process optimization initiatives.
• Foster strong relationships with external auditors and regulatory bodies.

Benefits

Life at Tetra Tech:

The perks of working at Tetra Tech include:

• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.