Shared Services Manager

Key Responsibilities

• Oversee the entire accounts payable process, ensuring accurate and timely payment to vendors, contractors, and other payees
• Review and approve all invoices for appropriate documentation and compliance with company policies
• Ensure proper coding of expenses in the financial system and maintain accurate records
• Manage relationships with vendors to resolve discrepancies, ensure accurate billing, and negotiate favorable payment terms
• Prepare accounts payable reports, including aging reports, cash flow projections, and reconciliation of accounts
• Process credit card and travel reimbursements in a timely manner
• Ensure compliance with company policies and legal requirements for payments
• Oversee the end-to-end payroll process for a large workforce, ensuring timely and accurate processing of bi-weekly/monthly payroll
• Ensure all payroll calculations (salaries, overtime, deductions, benefits, taxes, etc.) are in compliance with company policies, tax laws, and labor regulations
• Review and approve time and attendance records for accuracy
• Manage payroll system updates, including tax rates, benefits, deductions, and employee information
• Coordinate with HR and department heads to ensure proper employee data entry (new hires, terminations, benefits enrollment, etc.)
• Ensure proper payroll reporting, including tax filings (federal, state, and local), benefits administration, and wage garnishments
• Work closely with external payroll vendors, auditors, and tax authorities to resolve any issues or discrepancies
• Lead, supervise, and mentor a team of accounts payable and payroll staff, providing training and development opportunities
• Manage workflow, allocate resources effectively, and monitor departmental performance to meet deadlines

Qualification & Requirements

• 5-8 years of experience
• Government contracting experience
• Some Payroll experience
• Costpoint
• Attention to detail
• Have charm, collaborative characteristics to help work with the team; Being involved and open minded to ideas

Benefits

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.